Best Practices

For the real estate settlement process

The American Land Title Association (ALTA) created a list of “Best Practices” to highlight exemplary policies and procedures designed to protect lenders and consumers throughout the real estate settlement process. Settlement Ink has embraced the “Best Practices” in the industry. Here is what we are doing:

[accordion tag=h6][accordion-item title=”Licensing”]
Settlement Ink maintains current licenses for both our employees and company to issue title insurance policies and provide settlement services in Maryland, the District of Columbia and Virginia. See the licensing chart for our team for our license numbers… readmore[/accordion-item][accordion-item title=”Licensing”]

Settlement Ink maintains written procedures and controls for our Escrow Trust Accounts. We maintain separate escrow accounts for each state. Our advanced software system integrates with our bank statements, which allows us to do electronic verification of checks issued from our accounts and rapid reconciliation. Our escrow accounts are reconciled and then reviewed by our team leaders on a monthly basis. These controls meet and exceed client and legal requirements for safeguarding client funds.[/accordion-item][accordion-item title=”Information and Data Privacy”]Settlement Ink maintains a written privacy and information security plan to protect non-public personal information as required by state and federal law. Our office practices include transmitting private information using a secure email service, maintaining secure work environment and using locked bins for all paper prior to having it shredded by a federally compliant service. Our privacy policy… readmore[/accordion-item][accordion-item title=”Settlement Policies and Procedures”]Settlement Ink has real estate settlement policies and procedures in place to provide settlements that meet and exceed state, federal and contractual obligations from our title insurer governing the settlement process. We were very early adopters of Electronic recording of legal documents in each jurisdiction we practice. This allows for the documents transferring title to be recorded in hours instead of days; this provides immeasurable risk reduction to the transaction. In Montgomery County, Maryland we were “beta testers” of the system and have also spoken at county meetings to encourage other title companies to join the program. Every week at our team meeting, we review and discuss any title insurance bulletins, law changes and case scenarios to keep our team current and knowledgeable. [/accordion-item][accordion-item title=”Title Production”]Settlement Ink issues owner’s title policies at the settlement and provides the lenders policy with the return of the loan package. We remit copies of policies and premium remittances to our title insurer on a monthly basis.[/accordion-item][accordion-item title=”Errors & Omissions and Fidelity Coverage”]Settlement Ink maintains professional liability insurance and fidelity coverage in compliance with all jurisdictions in which we are licensed to ensure the consumer that we have the financial capacity to stand behind our work.[/accordion-item][accordion-item title=”Consumer Complaints”]Settlement Ink has procedures in place to handle and resolve any consumer complaints. We maintain a logbook and assign a point person to the consumer to ensure that all complaints are handled in a timely manner and are fully resolved.[/accordion-item][/accordion]

What Clients Say


Dear Joy & “A Team” staff- Thank you for another efficient professional & most enjoyable closing. My client was so relaxed and thankful as well- her first purchase on her own. You make me look good! Happy summer, yours, Kathy


Fatou, Thank you so much for your help along the path to buying my first home. You made things so easy for me and it barely felt like I did anything, you really made me feel at ease the entire way. You were a lovely person to work with and I’ll be telling my friends and colleagues about you all!I hope you have a great summer and thank you again! Best, Rich


My Dearest “Settlement Sisters” Thanks so very much for the wonderful “birthday afternoon.” It was great to spend time with you both and thanks for making me feel so special. Having lunch with you reminded me that… we need to do this more often. I always enjoy your company.  Much Love- Jeff

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